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The Brockton Hospital School of Nursing alumni association By-laws
Article I. Name
The Brockton Hospital School of Nursing Alumni Association (BHSNAA)
Article Il. Purpose
A. To provide a venue and activities that support networking for alumni.
B. To raise and endow scholarship monies to students enrolled in the Brockton Hospital School of Nursing (BHSON), and to support programs associated with the BHSON.
C. To maintain a collaborative relationship with both the BHSON and Signature Health Care providing support and advisement as requested.
Article III. Articles of Incorporation
No part of the Association’s net earnings shall benefit its members, officers, or other private parties except to pay for reasonable compensation for services rendered, and to make payments and distributions in the furtherance of the Association.
Article III. Membership
A. Only graduates of the BHSON are eligible for membership.
B. Honorary membership may be conferred upon persons whom the Association wishes to honor at the annual meeting by Board recommendation.
C. At each annual meeting, lifetime membership shall be conferred on all fifty-year graduates.
D. New graduates are welcomed into the BHSNAA with a gift of paid membership for the first year following graduation.
Article IV. Dues
A. The annual dues for members shall be determined by the Board of Directors.
B. Dues are payable by June 1st for the current year to coincide with the fiscal year of June 1st through May 31st .
Article V. Board of Directors
A. The Board of Directors will consist of officers and a minimum of four members at large.
B. Officers shall include the president, vice president, recording secretary, treasurer, corresponding secretary, an incoming president and a president-emeritus.
C. An additional minimum of four members at large will consist of four alumni members.
D. The terms of office shall run for two years and commence at the first board meeting following the annual banquet.
E. The incoming president will serve one year as president-elect to be mentored to the president’s role and two years as president. The president-elect role will be elected after a vote at the 2027 annual banquet and then on the odd calendar year thereafter.
Article VI. General Duties of the Officers
A. Members shall attend all scheduled Board meetings. Notices of meetings will be sent at least seven days prior to the meeting. Any member unable to attend the meeting shall notify the president prior to the meeting.
B. Shall have supervision of the Association's affairs and shall have power to transact its business.
C. Shall fill vacancies that occur during term of officers and members at large.
D. A written letter of resignation shall be submitted to the president at the time of resignation from the Board.
E. Approve of any Board expenditure over $250.00.
F. Conduct an annual audit of the treasury in August to ensure accuracy and compliance prior to the first official Board meeting. A minimum of three officers will participate in the audit.
Article VII. Election of Officers and Members at Large
A. Shall be held at the June banquet Association meeting in the election year.
B. Shall be the verbal majority of the membership present.
C. The nomination committee chairperson shall be a duly appointed member at large who will present the proposed slate of Board candidates to the membership.
D. Before proceeding to vote, the Nomination chairperson shall call for nominations from the floor. Any verbal nominations shall be added to the slate.
Article VIII: Association Roles and Responsibilities
A. President shall:
1. Preside over all meetings of the Board setting the meeting agenda at least seven days in advance of the meeting.
2. Be an ex-officio member of all committees except the nominating committee, which will be chaired by the duly appointed member at large.
3. Sign all checks in the treasure's absence.
4. Appoint a work group to review candidates who have applied for BHSNAA scholarships and select the recipients.
B. Vice-President shall:
1. In the absence of the president, assume all duties.
2. In the event of a vacancy in the office of the president, shall assume those duties for the remainder of the term.
3. Serve as Banquet Committee chairperson.
4. Serve as Fundraising Committee chairperson.
C. Recording Secretary shall:
1. Keep a proper record of all Board and Association meetings and be responsible for the safe keeping of such records.
2. Provide a copy of Association meeting minutes to the Board at each meeting for approval.
3. Notify members of the time and place of Board meetings at least 7 days in advance of the meeting.
D. Correspondence Secretary shall:
1. Provide written acknowledgement and thanks to those who donate toward BHSNAA scholarship.
2. Upon notification of an alumni death the Correspondence secretary will send condolences to the family and notify
them a donation to the Memorial scholarship in the deceased’s name will be made on behalf of the alumni association. A log of all correspondences and donations will be kept.
3. Acknowledge gifts donated as raffle items.
4. Acknowledge organizations that sponsor fundraising events.
E. Treasurer shall:
1. Receive all Association monies and collect all dues.
2. Pay all bills and keep a record of all monies received and expended, as well as reviewing monthly bank statement for accuracy.
3. Serve as ex-officio member of all committees handling funds.
4. Have fiscal responsibility for all banquets, deposits, and invoices.
5. Provide a written report for the Association members at all Association meetings.
6. Provide the membership chairperson with the names of all paid members.
7. Upon election to office, contact the bank where BHSNAA has their account and establish check writing capabilities to include a debit card in conjunction with the new president.
8. Annually distribute scholarship payments.
F. Nominating Chairperson shall:
1. Update the membership registry annually.
2. Form a workgroup with at least three Association members. The workgroup will prepare a ballot of nominees prior to the annual banquet who have consented to serve on the Board.
3. Notify the Board of the proposed slate of nominees.
G. Members at large shall:
1. Consist of alumni in good standing.
2. They will attend all Board meetings and support the work of BHSNAA by participating in at least one BHSNAA function per year.
3. One member will be appointed by the Office of Development to serve as a liaison between BHSNAA and Signature
Healthcare at Brockton Hospital. This member will have voting rights. This member does not have to be an alumnus.
Article IX: Association Meetings
A. The annual meeting and banquet shall be during the second week of June. The Board will determine the time of day and the venue.
B. The time, place, and number of regular association meetings shall be determined by the Board.
C. Special meetings of the full membership shall be called by the President or by majority of the Board or by ten members of the Association entitled to vote. Any such call shall state in writing for records the day, the time, the place, and the purpose of the meeting.
D. A majority of the Board (a minimum of five members) shall constitute a quorum for special full membership meetings.
E. The order of business at any Association meeting shall be: call to Order, reading of the previous meeting's minutes, treasury report committee reports, workgroup reports old business, new business, and adjournment.
Article Xl: Amendments
These by-laws may be amended at any regular Board meeting by
majority vote of all voting members present providing the proposed
amendments have been presented to all Board members.
Article Xll: Dissolution
Upon dissolution of the Association, the Board of Directors, after
making provisions for the payment of all association debts, shall
dispose of all assets exclusively for charitable, educational, or
scholarship funds for BHSN students.
Revised: 1 1/89, 04/97, 10/99, 8/06, 05/25
The Brockton Hospital School of Nursing Alumni Association (BHSNAA)
Article Il. Purpose
A. To provide a venue and activities that support networking for alumni.
B. To raise and endow scholarship monies to students enrolled in the Brockton Hospital School of Nursing (BHSON), and to support programs associated with the BHSON.
C. To maintain a collaborative relationship with both the BHSON and Signature Health Care providing support and advisement as requested.
Article III. Articles of Incorporation
No part of the Association’s net earnings shall benefit its members, officers, or other private parties except to pay for reasonable compensation for services rendered, and to make payments and distributions in the furtherance of the Association.
Article III. Membership
A. Only graduates of the BHSON are eligible for membership.
B. Honorary membership may be conferred upon persons whom the Association wishes to honor at the annual meeting by Board recommendation.
C. At each annual meeting, lifetime membership shall be conferred on all fifty-year graduates.
D. New graduates are welcomed into the BHSNAA with a gift of paid membership for the first year following graduation.
Article IV. Dues
A. The annual dues for members shall be determined by the Board of Directors.
B. Dues are payable by June 1st for the current year to coincide with the fiscal year of June 1st through May 31st .
Article V. Board of Directors
A. The Board of Directors will consist of officers and a minimum of four members at large.
B. Officers shall include the president, vice president, recording secretary, treasurer, corresponding secretary, an incoming president and a president-emeritus.
C. An additional minimum of four members at large will consist of four alumni members.
D. The terms of office shall run for two years and commence at the first board meeting following the annual banquet.
E. The incoming president will serve one year as president-elect to be mentored to the president’s role and two years as president. The president-elect role will be elected after a vote at the 2027 annual banquet and then on the odd calendar year thereafter.
Article VI. General Duties of the Officers
A. Members shall attend all scheduled Board meetings. Notices of meetings will be sent at least seven days prior to the meeting. Any member unable to attend the meeting shall notify the president prior to the meeting.
B. Shall have supervision of the Association's affairs and shall have power to transact its business.
C. Shall fill vacancies that occur during term of officers and members at large.
D. A written letter of resignation shall be submitted to the president at the time of resignation from the Board.
E. Approve of any Board expenditure over $250.00.
F. Conduct an annual audit of the treasury in August to ensure accuracy and compliance prior to the first official Board meeting. A minimum of three officers will participate in the audit.
Article VII. Election of Officers and Members at Large
A. Shall be held at the June banquet Association meeting in the election year.
B. Shall be the verbal majority of the membership present.
C. The nomination committee chairperson shall be a duly appointed member at large who will present the proposed slate of Board candidates to the membership.
D. Before proceeding to vote, the Nomination chairperson shall call for nominations from the floor. Any verbal nominations shall be added to the slate.
Article VIII: Association Roles and Responsibilities
A. President shall:
1. Preside over all meetings of the Board setting the meeting agenda at least seven days in advance of the meeting.
2. Be an ex-officio member of all committees except the nominating committee, which will be chaired by the duly appointed member at large.
3. Sign all checks in the treasure's absence.
4. Appoint a work group to review candidates who have applied for BHSNAA scholarships and select the recipients.
B. Vice-President shall:
1. In the absence of the president, assume all duties.
2. In the event of a vacancy in the office of the president, shall assume those duties for the remainder of the term.
3. Serve as Banquet Committee chairperson.
4. Serve as Fundraising Committee chairperson.
C. Recording Secretary shall:
1. Keep a proper record of all Board and Association meetings and be responsible for the safe keeping of such records.
2. Provide a copy of Association meeting minutes to the Board at each meeting for approval.
3. Notify members of the time and place of Board meetings at least 7 days in advance of the meeting.
D. Correspondence Secretary shall:
1. Provide written acknowledgement and thanks to those who donate toward BHSNAA scholarship.
2. Upon notification of an alumni death the Correspondence secretary will send condolences to the family and notify
them a donation to the Memorial scholarship in the deceased’s name will be made on behalf of the alumni association. A log of all correspondences and donations will be kept.
3. Acknowledge gifts donated as raffle items.
4. Acknowledge organizations that sponsor fundraising events.
E. Treasurer shall:
1. Receive all Association monies and collect all dues.
2. Pay all bills and keep a record of all monies received and expended, as well as reviewing monthly bank statement for accuracy.
3. Serve as ex-officio member of all committees handling funds.
4. Have fiscal responsibility for all banquets, deposits, and invoices.
5. Provide a written report for the Association members at all Association meetings.
6. Provide the membership chairperson with the names of all paid members.
7. Upon election to office, contact the bank where BHSNAA has their account and establish check writing capabilities to include a debit card in conjunction with the new president.
8. Annually distribute scholarship payments.
F. Nominating Chairperson shall:
1. Update the membership registry annually.
2. Form a workgroup with at least three Association members. The workgroup will prepare a ballot of nominees prior to the annual banquet who have consented to serve on the Board.
3. Notify the Board of the proposed slate of nominees.
G. Members at large shall:
1. Consist of alumni in good standing.
2. They will attend all Board meetings and support the work of BHSNAA by participating in at least one BHSNAA function per year.
3. One member will be appointed by the Office of Development to serve as a liaison between BHSNAA and Signature
Healthcare at Brockton Hospital. This member will have voting rights. This member does not have to be an alumnus.
Article IX: Association Meetings
A. The annual meeting and banquet shall be during the second week of June. The Board will determine the time of day and the venue.
B. The time, place, and number of regular association meetings shall be determined by the Board.
C. Special meetings of the full membership shall be called by the President or by majority of the Board or by ten members of the Association entitled to vote. Any such call shall state in writing for records the day, the time, the place, and the purpose of the meeting.
D. A majority of the Board (a minimum of five members) shall constitute a quorum for special full membership meetings.
E. The order of business at any Association meeting shall be: call to Order, reading of the previous meeting's minutes, treasury report committee reports, workgroup reports old business, new business, and adjournment.
Article Xl: Amendments
These by-laws may be amended at any regular Board meeting by
majority vote of all voting members present providing the proposed
amendments have been presented to all Board members.
Article Xll: Dissolution
Upon dissolution of the Association, the Board of Directors, after
making provisions for the payment of all association debts, shall
dispose of all assets exclusively for charitable, educational, or
scholarship funds for BHSN students.
Revised: 1 1/89, 04/97, 10/99, 8/06, 05/25
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